36th MidYear Career Planning Conference Budgeting Information
BUDGETING INFORMATION FOR THE 36th ANNUAL NSNA MIDYEAR CAREER PLANNING CONFERENCE The Galt House, Louisville, KY NOVEMBER 8-11, 2018
The following information is being provided to assist you with budgeting for the 2018 NSNA MidYear Career Planning Conference.
Room Rates (Not including taxes and state/local assessments): East Tower Single/Double Occupancy: $160.00 Triple/Quad Occupancy: $180.00 West Tower Single/Double Occupancy: $150.00 Triple/Quad Occupancy: $160.00
All rates are subject to prevailing state and local occupancy taxes currently at 16.07%
Sample Budgets MINIMUM per person (4 in a room for 3 nights and 4 days)
NSNA Member attending conference only, registering in advance $ 75.00
Quad room (4 people) at the Galt House West Tower for 3 nights. Price
includes a taxes and state/local assessments. $130.58
Food for 4 days, IRS estimates ($59.00 a day) $236.00
MAXIMUM per person (1 in a room for 3 nights and 4 days)
NSNA Member attending the conference and the NCLEX Review,
Registering in advance $ 95.00
Single room at the Galt House East Tower for 3 nights.
Price includes a daily resort fee, taxes, and state/local assessment fees. $591.96
Food for 4 days, IRS estimates ($59.00 a day) $236.00
Breakdown of Expenses
Food (4 days) based on IRS estimates for Louisville, KY at $59.00 per day x 4 days = $236.00
Breakfast $ 13.00 per day Lunch $ 15.00 per day Dinner $ 26.00 per day Incidental $ 5.00 per day
Hotel Louisville’s Waterfront Hotel® is quite simply the best place to find a unique and authentic experience in our exciting city. Explore world-renowned cultural encounters at nearby Museum Row, featuring icons such as Muhammad Ali and Louisville Slugger. Delight your palette with mouthwatering culinary tastings in our top-rated restaurant scene. Galt House Hotel is in the center of it all. Looking for fun, hip, cool things to do in Louisville, KY? When you stay at the Galt House® Hotel, you’re right in the heart of downtown and just minutes from several happening Louisville attractions, including the KFC Yum! Center, Fourth Street Live!, Louisville Slugger Museum & Factory, Actors Theatre, the Muhammad Ali Center, and Whiskey and Museum Rows — some of which are connected to the Galt House Hotel by pedway. Hotel Amenities Include
Complimentary guestroom Wi-Fi
Unlimited access to the Fitness Center
Other Costs and Information
Baggage Fees –Check your airline’s website for the latest rules and regulations regarding fees for baggage. In addition to leaving home large containers of shampoo and hairspray, extra fees for luggage may require you to pack only the essentials.
Taxi information –Taxi services are available along with Uber and Lyft. Cost varies on provider.
Hotel Parking - Discounted self-parking fee of $10 per day applies for overnight guests driving to the hotel and a maximum of $10 per day applies for local meeting attendees driving to the hotel. Valet parking is offered for $28 per night.
Airline Discount - TRANSPORTATION INFORMATION
NSNA has arranged discounted airfares with Delta Airlines for the MidYear Career Planning Conference for attendees traveling to and from Louisville, KY between the dates October 26, 2018 and November 12, 2018. Reservations and ticketing are available via www.delta.com/meetings or by calling Delta Meeting Network Reservations 800-328-1111. When booking on line at www.delta.com/meetings, select “Book Your Flight” and enter the meeting code NMS85.
Debit Cards are not recommended since the hotel immediately deducts the first night’s deposit and will freeze $50 per day, per room for incidentals upon check-in. You will not have access to these frozen funds for up to two weeks after check-out.
SHUTTLE INFORMATION- There is no online reservations.
NSNA’s MidYear Conference has arranged for discount airport shuttle service through Xtreme Transportation. - One-way transportation is $11/person; $22 per person round-trip, plus gratuity. - Shuttles depart from the airport to the Galt House 15 minutes after and 15 minutes before the hour, by appointment only.Make your reservation prior to your day of departure. - Shuttles depart from the Galt House to the airport every half hour between 4:00 am and 1:00 pm and on the hour between 1:00 pm and midnight. - It is approximately 15 minutes to and from the airport, except during rush hour, when it may be slightly longer.
Reservations Must be Made in Advance - Call Xtreme Transportation at 502.561.4022. - Email Xtreme Transportation at email@example.com. To receive the discounted fare, please provide the code “NSNA.” Note: online reservations are not available.
Provide the following information when calling or emailing: - Arrival date, airline, flight number, and arrival time - Departure date and time - Name - Contact number - Email address for receipt - Credit card information (including name on card, number, expiration date, billing address, and security code)
When Xtreme confirms your reservation, they will send a payment receipt via email with shuttle information. They will also email an information sheet detailing their airport pick-up location and refund policy.
MIDYEAR REGISTRATION FEES
Members and Sustaining Members Advanced o Conference and NCLEX Review $95.00 o Conference only $75.00 o NCLEX only $80.00 Members and Sustaining Members On-site o Conference and NCLEX Review $110.00 o Conference only $85.00 o NCLEX only $85.00 Members and Sustaining Members Daily $50.00 Faculty Advisors/Consultants Conference Advanced $80.00 Faculty Advisors/Consultants Conference On-site $95.00 Faculty Advisors/Consultants Conference Daily $50.00 Non-Members Advanced o Conference and NCLEX Review $155.00 o Conference only $120.00 o NCLEX only $105.00 Non-Members On-site o Conference and NCLEX Review $175.00 o Conference only $130.00 o NCLEX only $110.00 Non-Members Daily $65.00
Group registration of 5 or more must be sent together via mail or FAX if charging to credit card to: Meeting Registration Department, PO Box 789, Wilmington, OH 45177 (FAX 937-383-4511) with a cover letter requesting the discount. This registration must be paid for with one check or one credit card charge for the total registration fees. A registration form must be included for each person in the group. Faculty Advisors and Consultants included in the group must be Sustaining Members to receive the group discount.
Group discount is only available to NSNA members (student and Sustaining members) who pre-register for the Career Planning Conference ($75) and for the Career Planning Conference and NCLEX Review Combination ($95). Discount not available for NCLEX Review only; Discount not available to non-members. $10 discount for each person in groups of 5 or more NSNA members from the same school. $10 discount for each person in groups of 5 or more NSNA members who serve on the same state board. No refunds will be issued for a Group Registration; substitutions will be permitted.
Group discount Conference Only $65
Group discount conference and NCLEX $85
Watch the NSNA website for more up-to-date information as the 2018 MidYear Conference approaches.